866-883-9235 | Our Mission is Your Recovery

Position Details

Title: Corporate Office Assistant
Location: King of Prussia, PA

With more than 30 clinics across Southeastern PA and NJ, Excel Physical Therapy continues to grow across the region, employing more than 230 staff, of which 150 are physical therapists (PTs). Treating over 1200 patients per day on average, the profession of physical therapy can be best described as a calling, and this fundamental tenet is embedded in the culture and operating practices of Excel. To accommodate our growing company, we are seeking an experienced fulltime Corporate Office Assistant, who will further propel the organization in meeting its mission of patients achieving full recovery.

General Purpose

Provides administrative, secretarial and clerical support to others in the corporate office to maintain an efficient office environment. Particular assistance with human resource and compliance functions a focal point.

Main Job Tasks and Responsibilities

  •  Assist with orientation/training set ups: ordering food, data entry for onboarding new staff members, completing computer set ups
  • Complete quarterly and yearly compliance organization and scanning
  • Assist with Continuing Education course sign up process
  • Answer phones and transfer to the appropriate staff member
  • Assist with payroll as coordinated by HR director
  • Take and distribute accurate messages
  • Greet public and clients and direct them to the correct staff member
  • Coordinate messenger and courier service
  • Receive, sort and distribute incoming mail
  • Monitor incoming emails and answer or forward as required
  • Prepare outgoing mail for distribution
  • Fax, scan and copy documents
  • Maintain office filing and storage systems
  • Update and maintain databases such as mailing lists, contact lists and client information
  • Retrieve information when requested
  • Update and maintain internal staff contact lists
  • Type documents, reports and correspondence
  • Organize travel arrangements for staff
  • Coordinate and organize appointments and meetings
  • Assist with event planning and implementation
  • Monitor and maintain office supplies
  • Ensure office equipment is properly maintained and serviced
  • Perform work related errands as requested such as going to the post office and bank

 

Education and Experience

  • High School Diploma or equivalent
  • Business college training an advantage
  • Previous office experience a plus
  • Competent computer skills including MS Office
  • Internet skills including use of e-mails, group messaging and data collection
  • Numeracy and literacy skills

Key Competencies

  • Organization and planning skills
  • Work management and prioritizing skills
  • Excellent verbal and written communication skills
  • Problem solving ability
  • Attention to detail
  • Accuracy
  • Flexibility
  • Reliability
  • Excellent teamwork